Minutes - March 2011
Sunol Glen Community Club
11601 Main Street, Sunol, CA 94586. 925-862-2026
General Meeting Minutes March 1, 2011
A. Call to Order 6:39 pm
Attendees Melody Mayer, Don Ball, Kenneth Bell, Janet Birt, Jannet Benz, Natalie Campbell, Kindra Mendall, Doug Koth, Alyson Whitaker, Lisa Ball
B. Approval of Minutes motioned Melody, second Kindra, PASSED
C. Introductions
D. Reports D1. President SPEAC (School Preservation and Enhancement Action Committee) – Ben Copelan called to encourage CC and SPEAC to cooperate in maximizing fundraising for Sunol Glen. 6th grade “Green Team”, lead by Jannet Benz, will head up Earth Week activities; CC to assist with Jooners requests.
D2. Superintendent absent
D3. Vice President reported for Tech Committee. Purchased: 2 projectors and 6 laptops – all have been labeled and delivered to classrooms. Every core teacher now has the 3-piece equipment combination (laptop, document camera and projector), plus Resource also has received a laptop. Thank you cards were read from Ms. Schirmer and Ms. Amaro
D4. Secretary No report
D5. Treasurer Thank you to Don Ball for continued help with financials and tax reporting.
D6. Volunteer Coordinator Some problems with Jooners – there have been some omissions and double emails. Working on it…
E. Old Business
E1. Fundraising Meeting Kindra reported on Fundraising Calendar Share meeting. Present were Mrs. Jeffries (Student Council advisor), Mrs. Takei and Mrs. Mayer as group leaders, Mrs. Barnes and Miki. Consensus was that fundraising efforts were difficult to control school-wide; groups and classes need money; parents are volunteers. After recent complaints, there is now more ownership of fundraisers – notice made on flyers/posters of which group is running it and who benefits. A fall “buy-out” was discussed, but needs more clarification. It would be helpful to have a quarterly (?) explanation of who fundraises for what – in Eagle Flier? Student Council raises $2- 4k per year, some for entertainment (i.e. dances), some educational (i.e. assemblies). Best ways to optimize fundraising were discussed.
E2. School Garden Jessica sent report read by Alyson. All planting beds are built. Written agreement for garden space sharing with 4-H is being drafted. Dirt has been donated. Garden will open in coordination with Earth Week. Jessica is working on a Powerpoint presentation about the project and a curriculum plan for next school year. Updated budget calls for $893, including irrigation, class supplies, organic compost and tools. Discussed possible donations of tools – apply to local hardware stores – and asking class parents to donate supplies/funds for each participating class. Lisa moved that $600 be approved at this time; Doug second; PASSED.
E3. Spring Fling Kindra reported some donations are coming in. Cammie Clark is working on graphics. Request to parents for auction donation will publish soon. Entertainment (dancers) in the works. Class art projects are progressing and TWT items are being discussed.
E4. eScrip Lisa reported an ad already appears occasionally in the Sunolian, but suggested adding our email address so the public can request to have a SHARES or Quality of Life card delivered.
E5. Tech Committee Kindra reported on meeting. Bandwidth was a major topic. Decision was made to continue receiving tech/internet service from County agency, for the present. They are looking at how to use funds more efficiently. How to standardize desktops schoolwide for student use and deal with school’s aging tech equipment infrastructure.
F. New Business
F1. Spring Book Fair Robin Replogle will chair. Fair will be open approx. May 23 – 27, encompassing Open House on May 26th.
F2. Staff Appreciation Virbin Randhawa volunteered to head project to “freshen up” staff room. New paint and curtains are planned, possibly individual cubbies so staff may keep personal utensils. List of items and tasks needed will go out on Jooners.
F3. Fall Fundraising Currently, there is no volunteer Chair for Walkathon. Discussed possible combination of fall event and Membership Pledge Drive. Don suggested CC could hold Great Sunol Bed Races & Chili Cookoff. Advantages: creates greater school/community bond and draws funds from outside of usual community sources.
Additional topics: STAR test snacks needed May 9th
Art show. Using
Next Meeting Tuesday, April 12, 2011, 6:30 pm
Adjournment Robin motioned, Kindra second, meeting adjourned at 7:50
11601 Main Street, Sunol, CA 94586. 925-862-2026
General Meeting Minutes March 1, 2011
A. Call to Order 6:39 pm
Attendees Melody Mayer, Don Ball, Kenneth Bell, Janet Birt, Jannet Benz, Natalie Campbell, Kindra Mendall, Doug Koth, Alyson Whitaker, Lisa Ball
B. Approval of Minutes motioned Melody, second Kindra, PASSED
C. Introductions
D. Reports D1. President SPEAC (School Preservation and Enhancement Action Committee) – Ben Copelan called to encourage CC and SPEAC to cooperate in maximizing fundraising for Sunol Glen. 6th grade “Green Team”, lead by Jannet Benz, will head up Earth Week activities; CC to assist with Jooners requests.
D2. Superintendent absent
D3. Vice President reported for Tech Committee. Purchased: 2 projectors and 6 laptops – all have been labeled and delivered to classrooms. Every core teacher now has the 3-piece equipment combination (laptop, document camera and projector), plus Resource also has received a laptop. Thank you cards were read from Ms. Schirmer and Ms. Amaro
D4. Secretary No report
D5. Treasurer Thank you to Don Ball for continued help with financials and tax reporting.
D6. Volunteer Coordinator Some problems with Jooners – there have been some omissions and double emails. Working on it…
E. Old Business
E1. Fundraising Meeting Kindra reported on Fundraising Calendar Share meeting. Present were Mrs. Jeffries (Student Council advisor), Mrs. Takei and Mrs. Mayer as group leaders, Mrs. Barnes and Miki. Consensus was that fundraising efforts were difficult to control school-wide; groups and classes need money; parents are volunteers. After recent complaints, there is now more ownership of fundraisers – notice made on flyers/posters of which group is running it and who benefits. A fall “buy-out” was discussed, but needs more clarification. It would be helpful to have a quarterly (?) explanation of who fundraises for what – in Eagle Flier? Student Council raises $2- 4k per year, some for entertainment (i.e. dances), some educational (i.e. assemblies). Best ways to optimize fundraising were discussed.
E2. School Garden Jessica sent report read by Alyson. All planting beds are built. Written agreement for garden space sharing with 4-H is being drafted. Dirt has been donated. Garden will open in coordination with Earth Week. Jessica is working on a Powerpoint presentation about the project and a curriculum plan for next school year. Updated budget calls for $893, including irrigation, class supplies, organic compost and tools. Discussed possible donations of tools – apply to local hardware stores – and asking class parents to donate supplies/funds for each participating class. Lisa moved that $600 be approved at this time; Doug second; PASSED.
E3. Spring Fling Kindra reported some donations are coming in. Cammie Clark is working on graphics. Request to parents for auction donation will publish soon. Entertainment (dancers) in the works. Class art projects are progressing and TWT items are being discussed.
E4. eScrip Lisa reported an ad already appears occasionally in the Sunolian, but suggested adding our email address so the public can request to have a SHARES or Quality of Life card delivered.
E5. Tech Committee Kindra reported on meeting. Bandwidth was a major topic. Decision was made to continue receiving tech/internet service from County agency, for the present. They are looking at how to use funds more efficiently. How to standardize desktops schoolwide for student use and deal with school’s aging tech equipment infrastructure.
F. New Business
F1. Spring Book Fair Robin Replogle will chair. Fair will be open approx. May 23 – 27, encompassing Open House on May 26th.
F2. Staff Appreciation Virbin Randhawa volunteered to head project to “freshen up” staff room. New paint and curtains are planned, possibly individual cubbies so staff may keep personal utensils. List of items and tasks needed will go out on Jooners.
F3. Fall Fundraising Currently, there is no volunteer Chair for Walkathon. Discussed possible combination of fall event and Membership Pledge Drive. Don suggested CC could hold Great Sunol Bed Races & Chili Cookoff. Advantages: creates greater school/community bond and draws funds from outside of usual community sources.
Additional topics: STAR test snacks needed May 9th
Art show. Using
Next Meeting Tuesday, April 12, 2011, 6:30 pm
Adjournment Robin motioned, Kindra second, meeting adjourned at 7:50
