Meet the 2019-2020 Community Club Board
Community Club Objectives
The Sunol Glen Community Club is an organization of volunteer parents, teachers and members of the community united by the common bond of interest in the Sunol Glen School. The objectives of this organization are:
1. To bring together in a functioning unit, parents, staff and community members who are interested in undertaking cooperative efforts on behalf of education in general and, specifically, the students of Sunol Glen School.
2. To provide a means of communication between parents, community members and the Sunol Glen staff.
3. To support and coordinate fundraising activities, including volunteers, with the staff and Superintendent/Principal in order to enhance existing and/or district proposed/approved programs.
4. To support activities outside the normal school curriculum for the educational, social and physical benefits of the students.
5. To hold social gatherings in order to strengthen our common bond of interest in Sunol Glen School.
How Do I Serve on the Board?
The Community Club Board is elected every year at the May meeting. A Nominating Committee is established no later than the April meeting to solicit nominations and create a slate. Nominations can be submitted to the committee using this form.
Each Board Member can serve in the same position for up to 2 years but must be re-elected each year.
Community Club Board & Committee Responsibilities
Updated Summer 2019
The President of the Community Club presides at all meetings and appoints all standing and special committee chairs. Attends or finds a replacement board member to attend monthly school board meetings. Coordinates with the school office all Community Club activities to avoid scheduling conflicts with school activities and other fundraisers.
The Vice-President shall act in the absence of the President and in the event of such absence shall assume the duties and responsibilities of the President. The Vice President shall work in coordination with the President to support all fundraising events (including DC Trip & 6th Grade Science Camp) and coordinate all activities to avoid scheduling conflicts.
The treasurer receives all monies of the Club, keeps an accurate account of all receipts and disbursements, and makes a report to the membership at meetings. The treasurer also serves as chairperson of the budget committee. The treasurer is responsible for ensuring that the Club files appropriate annual IRS tax exempt organization returns, filing the non-profit form with the State of California, purchasing insurance for the Club and must monitor any other requirements for maintaining the Club's tax exempt status.
The secretary keeps an accurate record of proceedings at all Executive Board and general meetings of the organization. It is the responsibility of the Secretary to find a replacement to take the minutes of any meeting that she/he cannot attend. If no replacement has been named, the Vice-President shall take the minutes. He/she is also responsible for archiving copies of these documents for future reference.
The volunteer coordinator(s) work with the staff/board to determine needs, and organize volunteer parents and community members to meet those needs. Additionally, track all volunteer hours and recognize our volunteers by providing lanyards & pins. This position may be shared by 2 people if agreed by the board.